BOARD MEETING DATES FOR 2024-2025: JULY 8TH, SEPT. 9TH, NOV. 18TH, JAN. 6TH, MAR. 9TH, MAY 11TH
BOARD MEETINGS TAKE PLACE @ 5:30 PM.
AGENDA AVAILABLE UPON REQUEST.
Newbern City Library Board of Trustees Meeting
November 18, 2024
The Newbern City Library Board of Trustees met on November 18, 2024, at 5:30 PM. The meeting was called to order by Betty Jackson. Betty Jackson, Serge Shoemaker, Amber Weatherly, Rita Jackson, Kevin Hill and library director Mitzi Willis attended.
The agenda needed a correction due to the date being wrong. Kevin Hill made a motion to accept the correction. Serge Shoemaker seconded.
The consent agenda was voted on and approved. Kevin Hill made the motion. Serge Shoemaker seconded.
Jenny Gillihan gave the regional report. It highlighted Disaster Planning, TEL Training, the library’s state/federal books and materials budget, and upcoming dates.
Mitzi Willis read the Director’s Report. She talked about the Public Library Survey, Trustee Workshop and Thinking Money for Kids. This is a group of games the library received as a grant program to help kids better understand managing money. She also reported on the Tech Grant and that the library had been awarded $1.796 million dollars by the Connected Community Facilities Grant.
Old Business
The building and painting were brought up for discussion. Mitzi Willis told what information she had about the new grant. The painting of the building was put on indefinite hold due to the award of the building grant.
New Business
Mitzi gave a Tech Grant update. She reported most of the items had been purchased, and that all should be purchased by the end of January.
The library will be closed for regional training November 21, 2024. Amber Weatherly made a motion and Rita Jackson seconded.
The library will be holding an Open House on December 14th. There will be story time, crafts, cocoa and cookies, and giveaways.
With no further business, Serge Shoemaker made a motion to adjourn. Amber Weatherly seconded.
The next meeting will be January 13 @ 5:30 PM.
September 9, 2024 Meeting
Newbern City Library Board of Trustees
The Newbern City Library Board of Trustees met on September 9, 2024. All members were in attendance. Betty Jackson called the meeting to order. Kevin made a motion to accept the consent agenda which includes financials and minutes. Tim Ware seconded. The Regional Report was presented by Jenny Gillihan.
Mitzi Willis presented the Director’s Report. Mitzi and Betty will attend the Trustees’ Workshop in September. The library has submitted our Standards Survey. Motion to accept report was made by Serge Shoemaker and seconded by Amber Weatherly.
Old Business
We are still waiting to hear from our grant proposals. One is the Connected Community Facilities Grant (up to 2 million with a 10% match) The other is the Community Block Development Grant (up to 1 million with an 11% match).
Painting – Allison will ask LeeAnn Carroll’s dad
New Business
Policies were reviewed with minor changes made. Serge Shoemaker made a motion to accept. Amber Weatherly seconded.
The library will be closed Depot Days. Motion to accept made by Allison Stewart and seconded by Serge Shoemaker.
With no further business, a motion to adjourn was made by Tim Ware and seconded by Kevin Hill.
Next meeting will be Nov. 18th @ 5:30 PM.
Newbern City Library Board of Trustees Meeting
July 22, 2024
The Newbern City Library Board of Trustees met on July 22, 2024. The meeting was called to order at 5:30 PM. Betty Jackson, Tim Ware, Allison Stewart, Rita Jackson, Kevin Hill, Serge Shoemaker, Amber Weatherly, and Mitzi Willis (director) attended the meeting.
The consent agenda was brought to a vote for approval. Kevin Hill made the motion and Tim Ware seconded.
Jenny Gillihan gave the regional report.
Mitzi Willis read the Director's report which highlighted events of the past two months. Serge Shoemaker motioned to approve the report, and Amber Weatherly seconded. Highlights were Mitzi attended the All Libraries Conference, the library gave out 100 pairs of solar eclipse glasses, Emily Suleiman (Program Director) attended a math literacy workshop, and the library had a book signing with new author Joshua Chitwood.
Also, Mitzi informed the board that she had asked for a charging station, 2 new public access computers, a 3D printer, button maker and Cricut. She hopes to open a Makerspace with the new equipment.
The library took part in the annual Storybook Stroll at Discovery Park. Our library selected Pete the Cat and His Four Groovy Buttons as their book and theme. Everyone loved Pete the Cat (Emily's husband, Odi).
Old Business
We are still waiting to hear from the grants we applied for to help with the renovation of the library. The decisions should be made this fall.
Betty Jackson is checking on painters to finish the main room of the library.
New Business
The board bylaws were reviewed and approved. Serge Shoemaker made the motion and Tim Ware seconded.
A new Visitor Policy for board meetings was reviewed and approved. The policy sets guidelines for visitors to speak at board meetings.
Approval of using the consent agenda was discussed. Amber Weatherly made a motion to accept the format for further board meetings. Serge Shoemaker seconded.
Board meetings are to be the second Monday of the odd months. Allison Stewart made a motion. Rita Jackson seconded.
Mitzi asked to be closed July 29-31 for inventory and also closed on Depot Days. Allison Stewart made a motion to accept. Serge Shoemaker seconded. With no further business, Tim Ware made a motion to adjourn. Kevin Hill seconded.
The next meeting will be September 9th @ 5:30 PM.
MAY MEETING DID NOT HAVE A QUORUM
Newbern City Library Board of Trustees Meeting
March 25, 2024
The Newbern City Library Board of Trustees met on Monday, March 25, 2024. Those in attendance were Serge Shoemaker, Amber Weatherly, Kevin Hill, Tim Ware, Betty Jackson, regional director Jenny Gillihan, and librarian Mitzi Willis.
The minutes were read and approved. The treasurer’s report was read. Serge Shoemaker made the motion to approve and Amber Weatherly seconded. The Librarian’s report was read and approved. Jenny Gillihan provided the regional report.
Old Business
Pam Mabry reported that the city board had approved the library to apply for the CBDG grant. The grant is for one million dollars with an 11% match. Work has already begun on collecting the necessary surveys for the grant.
A consent agenda was discussed again. It had been used previously and Mitzi would like to use it again. A consent agenda allows the board to have the minutes, agenda and financials to go over before the meeting. This allows the time spent at meetings to be shortened. Serge Shoemaker made a motion to approve and Amber Weatherly seconded.
Painting of the main library room was discussed. It was decided that the board would look into hiring someone to complete the job. Further discussion was tabled until another time.
New business
The board tabled reviewing the bylaws, visitor policy and order of the meeting until the next meeting.
The board voted to close the library on March 28th so the staff could attend the All Libraries Conference in Martin. Tim Ware made the motion. Kevin Hill seconded.
With no further business, Serge Shoemaker made a motion to adjourn. Tim Ware seconded.
The next meeting will be May 13th @ 5:30 PM.
MAY MEETING DID NOT HAVE A QUORUM. NEXT MEETING JULY 8TH @ 5:30 PM.
Newbern City Library Board of Trustees Meeting
January 8, 2024
The Newbern City Library Board of Trustees met Monday, January 8, 2024. Those in attendance were Serge Shoemaker, Amber Weatherly, Rita Jackson, Kevin Hill, regional assistant director Kathryn McBride and librarian Mitzi Willis.
The minutes were read and approved. The treasurer’s report was read. Rita Jackson made the motion to approve and Amber Weatherly seconded. The Librarian’s report was read. Serge Shoemaker made a motion to approve and Amber Weatherly seconded. Kathryn McBride provided the regional report.
Old Business
Pam Mabry and Jason Roberts met with city attorney John Lannom about the Foundation. They learned the Foundation needs a charter, 501c3 and a liaison to the Trustee Board. The Foundation by laws have been located. Also, Olen Parker needs to be removed from the Foundation Board so they can start fresh.
The city has planned a meeting to see about applying for the CDBG grant for the library. This grant proposal was voted down last year by the city board. The terms of the grant have changed, and only an 11% match is needed this year.
The board also discussed continuing painting the main library. They agreed to meet on January 15th.
New Business
Mitzi asked the board to consider changing the hours on Monday from 11 AM – 7 PM to 9 AM – 5 PM during the winter months. There had been an incident that had left library personnel feeling unsafe after dark. Serge Shoemaker made a motion to change the hours and Rita Jackson seconded. The motion was approved.
A motion to adjourn was made by Rita Jackson and seconded by Serge Shoemaker. The next meeting will be March 11, 2024, at 5:30 PM.
Newbern Library Board Meeting Minutes
November 13, 2023
Newbern City Library board meeting was called to order by Betty Jackson.
Treasurer report showed an ending balance of $2,737.54. Amber Weatherly motioned to approve and seconded by Serge Shoemaker.
Katherine brought up a question about our Maintenance of Effort because the library had cut back hours during Covid. SHe suggested we get back to 38 hours of operation to the public. The additional hours will be added on Monday. Serge SHoemaker made a motion to approve the change and Amber Weatherly seconded.
The Trustee Workshop was discussed and will be scheduled either the 12th or 19th of September.
Old Business
The 501c3 was discussed and fundraising was discussed so we would have funds to match a grant if available.
Betty discussed a Scarecrow idea for the entire community.
New Business
Mitzi reported on policies. She discussed the Collection Development Policy and that a list of books purchased will be given to the trustees. She also discussed that Tech protection measures, CIPA is reviewed annually. Also, meeting room policies were discussed. The reservation form was added. Motion to approve these policies was made by Allison Stewart and seconded by Amber Weatherly.
Changes were discussed that were to be made to the technology plan and Serge made a motion to approve. Amber Weatherly seconded.
Mitzi stated that the library needed to be closed Nov. 30th for training. Tim Ware made the motion to close and Serge Shoemaker seconded.
Serge Shoemaker made a motion to adjourn. It was seconded.
Next meeting January 8th.
Newbern Library Board Meeting Minutes
September 11, 2023
Old business
Kevin Hill nominated Allison Stewart for Secretary. Seconded by Rita Jackson.
Tech Grant - requested 2,625.00. received 1,537.00. All staff computers and one PAC will be replaced.
New business
Mitzi Willis is going to policy meeting at region. Collection development policies have to be updated. Mitzi will be working on it.
Depot Days - closed
Inventory - closed Sept. 21 & 22
Clean up day
Allison Stewart made a motion to adjourn. Amber Weatherly seconded.
Next meeting November 13th.
Newbern Library Board Meeting Minutes
July 10, 2023
Those present were Betty Jackson, Tim Ware, Serge Shoemaker, Amber Weatherly, Pam Mabry (Foundation Chair) and Kathryn McBride (Regional). The minutes were approved as read.
There were no visitors.
Mitzi presented the treasurer's report that were presented in the board packets. She added an official copy of the budget. There was discussion about how the budget is presented. Pam answered by saying that Jason meets with Mitzi and they look to see what was used and not used in areas of the budget. The board has never had anything to do with the budget. Kathryn encouraged the board to get involved throughout the year in regards to the budget.
Mitzi gave the librarian report that was included the packet. This year there will be an image evaluation. Someone will come in with a checklist. Anything that is needed to spruce up should be done by December when the evaluation will be done. All Atrium book system was installed and the library is now using it. An app called Albrista is the card catalog. There are links to Libby and library cards can be requested from the site.
Tim Ware ask a question about the borrowers and why the number is always the same. Mitzi said that it has not been updated. She will starting purging the list soon after the library physical year.
The regional report was presented by Kathryn.
Old business building and foundation
New business
Secretary - Allison Stewart has agreed but will be voted on next meeting
Newbern Library Board Meeting Minutes
May 15th, 2023
The Newbern Library Board met on May 15th, 2023. Those present were Betty Jackson, Allison Stewart, Pam Mabry, Ken Smith, Mitzi Willis and Jenny Gillihan. There were 4 visitors, Serge Shoemaker, Tim Ware, Rita Jackson, and Kevin Hill.
The minutes from March 2023 were approved as presented.
There was some discussion on future members and getting them voted in and their term limits.
Mitzi presented the Treasurer’s report as well as the Librarian’s report.
Jenny presented the regional report.
She first talked about the new members and their orientation training, the long-range plan and core competencies. She also updated us on the annual documents needed for 23-24 and upcoming dates. She talked at length about the trustee certification and how important it is.
Old Business
There was much discussion about the library foundation board. It was decided that a new foundation board would be created and started from scratch.
There was a lot of discussion about the new library and the future of it.
New members to be submitted to the City Board are; Tim Ware, Rita Jackson, Kevin Hill, Serge Shoemaker, and Amber Weatherly
New Business
It was approved to close the library on May 17th and 18th for Atrium Training.
Summer reading kickoff was discussed.
It was determined that Betty Jackson would be the new chair.
With no further business, the meeting was adjourned.
Newbern Library Board Meeting Minutes
March 27th, 2023
The Newbern Library Board met on March 27th , 2023. Those present were John Gammon, Betty Jackson, Allison Stewart, Pam Mabry and Kathryn McBride. There was one visitor, Serge Shoemaker.
The minutes from January 2023 were approved as presented.
There was some discussion on future members and getting them to the next meeting.
Mitzi emailed the Treasurer’s report as well as the Librarian’s report prior to the meeting.
Kathryn presented the regional report.
She first talked about our Long Range Plan and the board appointments. She reminded everyone that the May meeting will be the last for some members so there is some urgency to get new members voted on to present to the Newbern City Board for approval prior to the July meeting.
Old Business
The bank account has been changed to remove Janice and Kyle and add Allison and Betty.
Pam updated everyone on the status of the building inspection. Adam November did the inspection of the building and his official report said “demolish” more than once. It also said unsafe which caused immediate response to remove visitors from that side and close it off. She told them of a grant opportunity that she will propose to the city to go for to either tearing that building down and building a new building or renovating the building down the street as originally planned.
New Business
The policies were approved as written.
The Long Range Plan was approved as is, with the understanding that it is a living document to be changed as needed.
There was a unanimous vote to move the May meeting to May 15th.
With no further business, the meeting was adjourned.
Newbern Library Board Meeting Minutes
January 9, 2023
The Newbern Library Board met on January 9th 2023. Those present were Mitzi Willis, John Gammon, Betty Jackson, Ken Smith, Allison Stewart, Pam Mabry and Kathryn McBride. There were no visitors.
The minutes from November 2022 were approved as presented.
Mitzi presented the Treasurer’s report as well as the Librarian’s report.
Kathryn presented the regional report.
She first talked about our Long Range Plan and core competencies. Newbern has completed all of theirs. She talked about the Standards Survey results, the Legislative and Mayoral breakfast, and the board appointments. She ended with a list of upcoming events and opportunities.
Old Business
The bylaws were gone over and a couple of changes were made and approved by the board.
The bank account still has not been changed to remove Janice and Kyle and add Ken and Betty. Ken resigned from the board and stated that the May meeting would be his last. Since several members are rolling off June 30th, it was decided that Betty Jackson and Allison Stewart would add their names to the bank account.
Pam updated everyone on the status of the building inspection. Adam November did the inspection of the building and will get us a report soon. Mitzi stated that he verbally told her that the Library building itself was in good shape, but the old bank building is not.
New Business
The survey was discussed earlier in Kathryn’s presentation. Mitzi said that the library had a good response, and she was going to use the data at the strategic planning meeting in February.
It was decided that five of the seven members will roll off the board June 2023. Ken resigned so his term will need to be finished by someone. We need four new members to fill a three-year term, and one to fill a one-year term.
John talked at length about the Friends of the Library and how they might could help in forming a functioning foundation board and getting a 501C3. We asked that he email us the information, that he has, so that we can look it over before going further with any decisions.
Mitzi talked about the TAB (Teen Advisory Board) and asked about a park bench that they might could use for a project. Pam stated she would see if the city had an old one to repurpose.
There was a unanimous vote to close the library Feb 1st for training.
With no further business, the meeting was adjourned.
BOARD MEETINGS TAKE PLACE @ 5:30 PM.
AGENDA AVAILABLE UPON REQUEST.
Newbern City Library Board of Trustees Meeting
November 18, 2024
The Newbern City Library Board of Trustees met on November 18, 2024, at 5:30 PM. The meeting was called to order by Betty Jackson. Betty Jackson, Serge Shoemaker, Amber Weatherly, Rita Jackson, Kevin Hill and library director Mitzi Willis attended.
The agenda needed a correction due to the date being wrong. Kevin Hill made a motion to accept the correction. Serge Shoemaker seconded.
The consent agenda was voted on and approved. Kevin Hill made the motion. Serge Shoemaker seconded.
Jenny Gillihan gave the regional report. It highlighted Disaster Planning, TEL Training, the library’s state/federal books and materials budget, and upcoming dates.
Mitzi Willis read the Director’s Report. She talked about the Public Library Survey, Trustee Workshop and Thinking Money for Kids. This is a group of games the library received as a grant program to help kids better understand managing money. She also reported on the Tech Grant and that the library had been awarded $1.796 million dollars by the Connected Community Facilities Grant.
Old Business
The building and painting were brought up for discussion. Mitzi Willis told what information she had about the new grant. The painting of the building was put on indefinite hold due to the award of the building grant.
New Business
Mitzi gave a Tech Grant update. She reported most of the items had been purchased, and that all should be purchased by the end of January.
The library will be closed for regional training November 21, 2024. Amber Weatherly made a motion and Rita Jackson seconded.
The library will be holding an Open House on December 14th. There will be story time, crafts, cocoa and cookies, and giveaways.
With no further business, Serge Shoemaker made a motion to adjourn. Amber Weatherly seconded.
The next meeting will be January 13 @ 5:30 PM.
September 9, 2024 Meeting
Newbern City Library Board of Trustees
The Newbern City Library Board of Trustees met on September 9, 2024. All members were in attendance. Betty Jackson called the meeting to order. Kevin made a motion to accept the consent agenda which includes financials and minutes. Tim Ware seconded. The Regional Report was presented by Jenny Gillihan.
Mitzi Willis presented the Director’s Report. Mitzi and Betty will attend the Trustees’ Workshop in September. The library has submitted our Standards Survey. Motion to accept report was made by Serge Shoemaker and seconded by Amber Weatherly.
Old Business
We are still waiting to hear from our grant proposals. One is the Connected Community Facilities Grant (up to 2 million with a 10% match) The other is the Community Block Development Grant (up to 1 million with an 11% match).
Painting – Allison will ask LeeAnn Carroll’s dad
New Business
Policies were reviewed with minor changes made. Serge Shoemaker made a motion to accept. Amber Weatherly seconded.
The library will be closed Depot Days. Motion to accept made by Allison Stewart and seconded by Serge Shoemaker.
With no further business, a motion to adjourn was made by Tim Ware and seconded by Kevin Hill.
Next meeting will be Nov. 18th @ 5:30 PM.
Newbern City Library Board of Trustees Meeting
July 22, 2024
The Newbern City Library Board of Trustees met on July 22, 2024. The meeting was called to order at 5:30 PM. Betty Jackson, Tim Ware, Allison Stewart, Rita Jackson, Kevin Hill, Serge Shoemaker, Amber Weatherly, and Mitzi Willis (director) attended the meeting.
The consent agenda was brought to a vote for approval. Kevin Hill made the motion and Tim Ware seconded.
Jenny Gillihan gave the regional report.
Mitzi Willis read the Director's report which highlighted events of the past two months. Serge Shoemaker motioned to approve the report, and Amber Weatherly seconded. Highlights were Mitzi attended the All Libraries Conference, the library gave out 100 pairs of solar eclipse glasses, Emily Suleiman (Program Director) attended a math literacy workshop, and the library had a book signing with new author Joshua Chitwood.
Also, Mitzi informed the board that she had asked for a charging station, 2 new public access computers, a 3D printer, button maker and Cricut. She hopes to open a Makerspace with the new equipment.
The library took part in the annual Storybook Stroll at Discovery Park. Our library selected Pete the Cat and His Four Groovy Buttons as their book and theme. Everyone loved Pete the Cat (Emily's husband, Odi).
Old Business
We are still waiting to hear from the grants we applied for to help with the renovation of the library. The decisions should be made this fall.
Betty Jackson is checking on painters to finish the main room of the library.
New Business
The board bylaws were reviewed and approved. Serge Shoemaker made the motion and Tim Ware seconded.
A new Visitor Policy for board meetings was reviewed and approved. The policy sets guidelines for visitors to speak at board meetings.
Approval of using the consent agenda was discussed. Amber Weatherly made a motion to accept the format for further board meetings. Serge Shoemaker seconded.
Board meetings are to be the second Monday of the odd months. Allison Stewart made a motion. Rita Jackson seconded.
Mitzi asked to be closed July 29-31 for inventory and also closed on Depot Days. Allison Stewart made a motion to accept. Serge Shoemaker seconded. With no further business, Tim Ware made a motion to adjourn. Kevin Hill seconded.
The next meeting will be September 9th @ 5:30 PM.
MAY MEETING DID NOT HAVE A QUORUM
Newbern City Library Board of Trustees Meeting
March 25, 2024
The Newbern City Library Board of Trustees met on Monday, March 25, 2024. Those in attendance were Serge Shoemaker, Amber Weatherly, Kevin Hill, Tim Ware, Betty Jackson, regional director Jenny Gillihan, and librarian Mitzi Willis.
The minutes were read and approved. The treasurer’s report was read. Serge Shoemaker made the motion to approve and Amber Weatherly seconded. The Librarian’s report was read and approved. Jenny Gillihan provided the regional report.
Old Business
Pam Mabry reported that the city board had approved the library to apply for the CBDG grant. The grant is for one million dollars with an 11% match. Work has already begun on collecting the necessary surveys for the grant.
A consent agenda was discussed again. It had been used previously and Mitzi would like to use it again. A consent agenda allows the board to have the minutes, agenda and financials to go over before the meeting. This allows the time spent at meetings to be shortened. Serge Shoemaker made a motion to approve and Amber Weatherly seconded.
Painting of the main library room was discussed. It was decided that the board would look into hiring someone to complete the job. Further discussion was tabled until another time.
New business
The board tabled reviewing the bylaws, visitor policy and order of the meeting until the next meeting.
The board voted to close the library on March 28th so the staff could attend the All Libraries Conference in Martin. Tim Ware made the motion. Kevin Hill seconded.
With no further business, Serge Shoemaker made a motion to adjourn. Tim Ware seconded.
The next meeting will be May 13th @ 5:30 PM.
MAY MEETING DID NOT HAVE A QUORUM. NEXT MEETING JULY 8TH @ 5:30 PM.
Newbern City Library Board of Trustees Meeting
January 8, 2024
The Newbern City Library Board of Trustees met Monday, January 8, 2024. Those in attendance were Serge Shoemaker, Amber Weatherly, Rita Jackson, Kevin Hill, regional assistant director Kathryn McBride and librarian Mitzi Willis.
The minutes were read and approved. The treasurer’s report was read. Rita Jackson made the motion to approve and Amber Weatherly seconded. The Librarian’s report was read. Serge Shoemaker made a motion to approve and Amber Weatherly seconded. Kathryn McBride provided the regional report.
Old Business
Pam Mabry and Jason Roberts met with city attorney John Lannom about the Foundation. They learned the Foundation needs a charter, 501c3 and a liaison to the Trustee Board. The Foundation by laws have been located. Also, Olen Parker needs to be removed from the Foundation Board so they can start fresh.
The city has planned a meeting to see about applying for the CDBG grant for the library. This grant proposal was voted down last year by the city board. The terms of the grant have changed, and only an 11% match is needed this year.
The board also discussed continuing painting the main library. They agreed to meet on January 15th.
New Business
Mitzi asked the board to consider changing the hours on Monday from 11 AM – 7 PM to 9 AM – 5 PM during the winter months. There had been an incident that had left library personnel feeling unsafe after dark. Serge Shoemaker made a motion to change the hours and Rita Jackson seconded. The motion was approved.
A motion to adjourn was made by Rita Jackson and seconded by Serge Shoemaker. The next meeting will be March 11, 2024, at 5:30 PM.
Newbern Library Board Meeting Minutes
November 13, 2023
Newbern City Library board meeting was called to order by Betty Jackson.
Treasurer report showed an ending balance of $2,737.54. Amber Weatherly motioned to approve and seconded by Serge Shoemaker.
Katherine brought up a question about our Maintenance of Effort because the library had cut back hours during Covid. SHe suggested we get back to 38 hours of operation to the public. The additional hours will be added on Monday. Serge SHoemaker made a motion to approve the change and Amber Weatherly seconded.
The Trustee Workshop was discussed and will be scheduled either the 12th or 19th of September.
Old Business
The 501c3 was discussed and fundraising was discussed so we would have funds to match a grant if available.
Betty discussed a Scarecrow idea for the entire community.
New Business
Mitzi reported on policies. She discussed the Collection Development Policy and that a list of books purchased will be given to the trustees. She also discussed that Tech protection measures, CIPA is reviewed annually. Also, meeting room policies were discussed. The reservation form was added. Motion to approve these policies was made by Allison Stewart and seconded by Amber Weatherly.
Changes were discussed that were to be made to the technology plan and Serge made a motion to approve. Amber Weatherly seconded.
Mitzi stated that the library needed to be closed Nov. 30th for training. Tim Ware made the motion to close and Serge Shoemaker seconded.
Serge Shoemaker made a motion to adjourn. It was seconded.
Next meeting January 8th.
Newbern Library Board Meeting Minutes
September 11, 2023
Old business
Kevin Hill nominated Allison Stewart for Secretary. Seconded by Rita Jackson.
Tech Grant - requested 2,625.00. received 1,537.00. All staff computers and one PAC will be replaced.
New business
Mitzi Willis is going to policy meeting at region. Collection development policies have to be updated. Mitzi will be working on it.
Depot Days - closed
Inventory - closed Sept. 21 & 22
Clean up day
Allison Stewart made a motion to adjourn. Amber Weatherly seconded.
Next meeting November 13th.
Newbern Library Board Meeting Minutes
July 10, 2023
Those present were Betty Jackson, Tim Ware, Serge Shoemaker, Amber Weatherly, Pam Mabry (Foundation Chair) and Kathryn McBride (Regional). The minutes were approved as read.
There were no visitors.
Mitzi presented the treasurer's report that were presented in the board packets. She added an official copy of the budget. There was discussion about how the budget is presented. Pam answered by saying that Jason meets with Mitzi and they look to see what was used and not used in areas of the budget. The board has never had anything to do with the budget. Kathryn encouraged the board to get involved throughout the year in regards to the budget.
Mitzi gave the librarian report that was included the packet. This year there will be an image evaluation. Someone will come in with a checklist. Anything that is needed to spruce up should be done by December when the evaluation will be done. All Atrium book system was installed and the library is now using it. An app called Albrista is the card catalog. There are links to Libby and library cards can be requested from the site.
Tim Ware ask a question about the borrowers and why the number is always the same. Mitzi said that it has not been updated. She will starting purging the list soon after the library physical year.
The regional report was presented by Kathryn.
- Current targeted standard one of the question is whether image evaluation has been done. It is easy and the evaluation will be given before it is due. We will ask someone to come in and do that image evaluation.
- Three new trustees (Tim Ware, Amber Weatherly and Serge Shoemaker) completed their orientation.
- Legislation that has been past is the open meeting law. Public can come in and the meeting should be a public announcement. Public comments are allowed but restrictions can be stated in our policy. Public with comments could need to have advance notice to the board. We don't have a policy in place and were advised to develop one. The board does not have to deliberate on any comment brought up.It is strongly recommended that the board have have subcommittees to get legwork done to present and voted on by the board. Kathryn has a template. Serge agreed to chair this subcommittee on visitor policy. He will develop a committee of two or three members.
- Trustee workshop is an opportunity for the librarian and trustee. It does give money to our library. It will be held in Jackson. The documents standard survey turned in. Title 6 – federal funds much offer services equitable to our community population.
Old business building and foundation
- Pam Mabry updated that the city voted to sell the building down the street and to tear the old part of the library(bank building) down with the hopes for a grant to rebuild in that spot. There is a need to do some fixing up now of the library. Mitzi asked if the doorways to the old building could be boarded up. Pam will speak with DJ to see if he can get it that done.
- John Lannom is going to be working on the 501C3. Pam asked if anyone had any ideas of people to be on the foundations. A new foundation to start raising money so when a grant becomes available we will be ready. The foundation does not have a policy as far as we know. The old foundation has some money($9,648) in the fund. We believe Patty Williams is on the account and find out who else is on account.
New business
- Election of officers. We need someone to watch website – Amber Weatherly volunteered to start for the first and report in November. Each few months that will rotate among the trustees.
Secretary - Allison Stewart has agreed but will be voted on next meeting
- Tech grant has been applied for and will not hear about it until November asked for 6 computers to replace out of date computers.
- Needed to get certified and if need help please ask. Maybe have a Saturday for those who need motivated.
- Closed July 20 for training in Martin. Motion by Serge - second by Amber
- July 22 the storybook stroll at DPA inside. This year each can pick their own story.
- Motion to adjourn Amber – second by Tim
Newbern Library Board Meeting Minutes
May 15th, 2023
The Newbern Library Board met on May 15th, 2023. Those present were Betty Jackson, Allison Stewart, Pam Mabry, Ken Smith, Mitzi Willis and Jenny Gillihan. There were 4 visitors, Serge Shoemaker, Tim Ware, Rita Jackson, and Kevin Hill.
The minutes from March 2023 were approved as presented.
There was some discussion on future members and getting them voted in and their term limits.
Mitzi presented the Treasurer’s report as well as the Librarian’s report.
Jenny presented the regional report.
She first talked about the new members and their orientation training, the long-range plan and core competencies. She also updated us on the annual documents needed for 23-24 and upcoming dates. She talked at length about the trustee certification and how important it is.
Old Business
There was much discussion about the library foundation board. It was decided that a new foundation board would be created and started from scratch.
There was a lot of discussion about the new library and the future of it.
New members to be submitted to the City Board are; Tim Ware, Rita Jackson, Kevin Hill, Serge Shoemaker, and Amber Weatherly
New Business
It was approved to close the library on May 17th and 18th for Atrium Training.
Summer reading kickoff was discussed.
It was determined that Betty Jackson would be the new chair.
With no further business, the meeting was adjourned.
Newbern Library Board Meeting Minutes
March 27th, 2023
The Newbern Library Board met on March 27th , 2023. Those present were John Gammon, Betty Jackson, Allison Stewart, Pam Mabry and Kathryn McBride. There was one visitor, Serge Shoemaker.
The minutes from January 2023 were approved as presented.
There was some discussion on future members and getting them to the next meeting.
Mitzi emailed the Treasurer’s report as well as the Librarian’s report prior to the meeting.
Kathryn presented the regional report.
She first talked about our Long Range Plan and the board appointments. She reminded everyone that the May meeting will be the last for some members so there is some urgency to get new members voted on to present to the Newbern City Board for approval prior to the July meeting.
Old Business
The bank account has been changed to remove Janice and Kyle and add Allison and Betty.
Pam updated everyone on the status of the building inspection. Adam November did the inspection of the building and his official report said “demolish” more than once. It also said unsafe which caused immediate response to remove visitors from that side and close it off. She told them of a grant opportunity that she will propose to the city to go for to either tearing that building down and building a new building or renovating the building down the street as originally planned.
New Business
The policies were approved as written.
The Long Range Plan was approved as is, with the understanding that it is a living document to be changed as needed.
There was a unanimous vote to move the May meeting to May 15th.
With no further business, the meeting was adjourned.
Newbern Library Board Meeting Minutes
January 9, 2023
The Newbern Library Board met on January 9th 2023. Those present were Mitzi Willis, John Gammon, Betty Jackson, Ken Smith, Allison Stewart, Pam Mabry and Kathryn McBride. There were no visitors.
The minutes from November 2022 were approved as presented.
Mitzi presented the Treasurer’s report as well as the Librarian’s report.
Kathryn presented the regional report.
She first talked about our Long Range Plan and core competencies. Newbern has completed all of theirs. She talked about the Standards Survey results, the Legislative and Mayoral breakfast, and the board appointments. She ended with a list of upcoming events and opportunities.
Old Business
The bylaws were gone over and a couple of changes were made and approved by the board.
The bank account still has not been changed to remove Janice and Kyle and add Ken and Betty. Ken resigned from the board and stated that the May meeting would be his last. Since several members are rolling off June 30th, it was decided that Betty Jackson and Allison Stewart would add their names to the bank account.
Pam updated everyone on the status of the building inspection. Adam November did the inspection of the building and will get us a report soon. Mitzi stated that he verbally told her that the Library building itself was in good shape, but the old bank building is not.
New Business
The survey was discussed earlier in Kathryn’s presentation. Mitzi said that the library had a good response, and she was going to use the data at the strategic planning meeting in February.
It was decided that five of the seven members will roll off the board June 2023. Ken resigned so his term will need to be finished by someone. We need four new members to fill a three-year term, and one to fill a one-year term.
John talked at length about the Friends of the Library and how they might could help in forming a functioning foundation board and getting a 501C3. We asked that he email us the information, that he has, so that we can look it over before going further with any decisions.
Mitzi talked about the TAB (Teen Advisory Board) and asked about a park bench that they might could use for a project. Pam stated she would see if the city had an old one to repurpose.
There was a unanimous vote to close the library Feb 1st for training.
With no further business, the meeting was adjourned.
